Exhibitor Guidelines

2026 RNA Symposium is hybrid. Exhibitors will be in-person and will also have an online presence on our virtual platform. The platform is available to everyone that is registered for the meeting and will be available for 30-days after the symposium ends.

Exhibitor Set-up

Tuesday, June 23

1:00pm - 4:00pm

(please contact Stacey O'Neil if you plan to come on Tuesday)

Wednesday, June 24

9:00am - 12:00pm

All attendees must pick-up badge before entering exhibit area

*Times subject to change until final program

Exhibit Hours

Wednesday, June 24

3:40 - 4:30pm (Keynote starts at 2:45pm)

Thursday, June 25

10:40am - 11:10am and 1:45pm - 3:30pm

Friday, June 26

10:55am - 11:25am and 1:15pm - 3:00pm

*Times subject to change until final program

Attendees are free to preview posters and exhibits throughout the meeting.

Exhibit Breakdown

Friday, June 26

3:00pm - 4:30pm

Please make arrangements to breakdown and deliver your exhibit materials to our loading docks before 4:30pm.

Come prepared with return shipping materials (labels, packaging and tape).

Please contact Stacey O'Neil if you require assistance.

Registration

All sponsors and exhibitors must be registered prior to the meeting.

You must pick-up your registration materials before entering the booth space.

Please follow the signs for registration.

Onsite Exhibits

Included in your booth space:

Each exhibitor will be provided a 8' table and 2 chairs. You must provide your own table covering.

If you plan to ship a pop-up display for the exhibit space, please see shipping instructions below.

Space is limited, so please do not ship anything wider than 10'.

Please contact Stacey O'Neil if you require access to electricity.

Shipping Instructions:

Materials will not be accepted before June 5, 2026 unless requested via email to Stacey O'Neil.

*All materials being shipped must have the name of the company on the outside of the package.

Any materials shipped in advance will be delivered to your booth space for your staff to set-up.

Please use the following address to ship materials:

UMass Chan Medical School

*RNATx Sponsor/Company name:_________

Deliver to: Old Medical School Lobby

55 N. Lake Avenue

Worcester, MA 01655

Breakdown:

If you have freight companies picking up materials on Friday, June 26th, please notify Stacey O'Neil.

*Please come prepared with return shipping materials including tape & shipping labels.

Virtual Platform

The virtual platform will provide you a step-by-step process to customize your booth space. You will also have the option to upload content in the form of documents, external links and videos. You can also list job vacancies at your company. If you have exhibited in the past we can copy over your information from last year.

You will receive a customized link via email to set-up your virtual booth space by May 8th. Training will be offered to all sponsors in May.